• Administrative Assistant

    Job Locations US-MA-Plymouth
    Job Post Information* : Posted Date 1 month ago(2/25/2020 9:59 AM)
    Job ID
    2020-1096
    Category
    Administrative/Clerical
  • Overview

    Job Summary Statement:

     

    The Administrative Assistant provides highly skilled, responsible, diversified, confidential administrative support of an executive nature to executives. The position includes complex activities requiring considerable discretion and independent judgment. The Administrative Assistant works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. The Administrative Assistant enhances the executives’ effectiveness by providing information management support.

     

    Essential Job Duties and Responsibilities:

    • Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
    • Assist executives by handling a wide variety of situations involving the administrative functions
    • Prepare and format information for internal and external distribution including writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, editing, proofreading and other information preparation duties
    • Maintain appointment calendar for executives
    • Arrange travel plans and prepare expense reports
    • Plan, create and analyze presentations
    • Prepare outgoing mail and correspondence
    • Answer, screen and route phone calls
    • Open, sort and route mail
    • Organize and maintain files
    • Office supplies order / inventory management
    • Manage the flow of information to members of the leadership team
    • Assemble information for Board packets and coordinate necessary arrangements for meetings
    • Handle unique situations using judgment and discretion
    • Establish and maintain relationships at all levels of the organization and across multiple locations using exceptional communication skills
    • Other duties as assigned

    Minimum Requirements and Qualifications:

    • Education: High School Diploma or equivalency
    • Experience: Eight (8) years of administrative administrative experience dealing with confidential business matters
    • Microsoft Excel, Word, and PowerPoint experience
    • English language skills: Must be able to read, speak, write, and comprehend English
    • Math skills: Able to add, subtract, multiple, and divide
    • Physical Demands: General Office environment
    • Computer Skills: Advanced skills in MS Word, Excel, PowerPoint and Outlook
    • Communications Skills: Excellent communication skills, both written and verbal, with ability to work with all levels of the organization. Business writing expertise; presentation preparation; and professional communication skills.

    Preferred Qualifications:

    • Corporate Administration, Marketing and Operations experience
    • Four-year business degree or Work Experience Equivalent

    Key Competencies:

    • High levels of confidentiality, tact and diplomacy
    • Maintain a professional demeanor in all situations
    • Pursue everything with energy, drive and a need to finish; Action oriented and energetic
    • Seizes personal development opportunities; willing to take on challenging assignments
    • Dedicated to meeting the expectations and requirements of internal and external customers
    • Establishes and maintains effective relationships with customers and gains their trust and respect
    • Can marshal resources (people, material and support) to get things done
    • Can orchestrate multiple activities at once to accomplish a goal

    Corporate-wide Conformance Expectations:

     

    • Perform quality work within deadlines with or without direct supervision
    • Interact professionally with other employees, customers and suppliers
    • Work effectively as a team contributor on all assignments
    • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and departments

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